Application Form

As part of any recruitment process, the Company collects and processes personal data relating to the job applicants. The company is committed to being transparent about how  it collects and uses that data and to meeting its data protection obligations.

What information does the company collect?

The company collects a range of information about you. This may include:

  • Your name, address and contact details, including email address and telephone number.
  • Details of your qualification, skills, experience, and employment history.
  • Information about your current level of renumeration, including benefit entitlements.
  • Whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process.
  • Information about your entitlement to work in the UK: and
  • Equal opportunities monitoring information, including information about your ethic origin, sexual orientation, health, and religion or belief.

The  company collects this information in a variety of ways. For example, data might be contained in application form CV’s or resumes, obtained from your passport or other identity documents, or collected through interviews.

The company will also collect personal data about you from third parties, such as references supplied by former employers, information from employment backgrounds check providers and information from criminal record checks. The company will seek information from third parties only once a job offer to you has been made.

Data will be stored in a range of different places, including on your application record, HR management systems and on other IT systems.

Why does the company process personal data?

The company needs to process data to take steps at your request prior to entering a contract with you. It also needs to process your data to enter a contract with you.

In some cases, the company needs to process data to ensure that it is complying with its legal obligations.

The company has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process.

The company processes health information if it needs to make reasonable adjustments to the recruitment process for candidates  who have a disability. This is to carry out its obligations and exercise specific  rights in relation to employment.

Where the company processes other special categories of data, such as information about ethic origin, sexual orientation, health, religion or belief, age, gender, or marital status, this is done for the purpose of equal opportunities monitoring.

For some roles within the company is obliged to seek complete vetting for  criminal convictions and offences.

If your application is unsuccessful, the company will keep your personal data on file for six months in case there are future employment opportunities that may be suited. However, you are entitled to request that these are permanently deleted.

Who has access to the data?

Your information will be shared internally for the purpose of the recruitment exercise. This includes HR and the person carrying out the interview, managers within the business for the performance data.

How does the company protect data?

The company takes the security of your data seriously. We have internal polices and controls in place to ensure your data is not lost, accidently destroyed, misused, or disclosed, and is not accessed except by our employees in the performance of their duties.

How long does the company keep data?

If your application for employment is unsuccessful, the organisation wilk hold your data on file for six months then your data will be destroyed.

If your application is successful, personal data gathered will be transferred to your personal file and retained during your employment.

Your rights:

As the data subject, you have  a number of rights.

  • Access and obtain a copy of your data on request.
  • Require the company to change incorrect or incomplete data.
  • Require the company to delete or stop processing your data.
  • Object to the processing of your data where the company is relying on its legitimate interests as the legal ground for processing.

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to the company during the recruitment process. However, if you do not provide information the company may not be able to process your application properly.